Document metadata is an often overlooked but important part of document management. It is a collection of data that helps to provide information about the file and its contents. Metadata can range from dates, to title, author, category and more.
In this blog, we will discuss the top 3 reasons why document metadata matters.
1. Improved Document Tracking and Regulation Compliance: Metadata can be used to track and monitor documents. It is important to keep track of the life cycle of a document, who has viewed it and who has made changes. This can help in regulation compliance, as you can archive documents that are required to be maintained for legal reasons.
2. Enhanced Searchability: Metadata gives documents significant context. Having key words and tags attached to a document or file, can make it much easier to find them. This is especially helpful for organizations with large repositories of documents
3. Better Task Automation: Document metadata can be used to automate specific tasks. For example, a specific workflow could be mapped out based on the document’s title, author, or date. This makes it easier to keep track of tasks and make sure that everything is completed on time.
Overall, metadata is an important part of document management. It helps to improve document tracking and regulation compliance, enhances searchability, and allows for better task automation. Having a system in place to utilize and track metadata will be beneficial for any organization.
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